Request for Quotes - Performers & Presenters

Equine Therapy & Mini Horse Program

QUOTE PERFORMANCE DETAILS –

The St. Lawrence Parks Commission (SLPC) is inviting qualified EQUINE THERAPY & MINI HORSE groups to submit a detailed quote to offer demonstrations about equine therapy using miniature horses at Upper Canada Village’s Horse Lovers’ Weekend per the schedule below:

For the days of August 30, 31, and September 1:

• (1) Once every afternoon, the performer/presenter is to offer a scheduled talk lasting between 30 and 45 minutes on equine therapy using miniature horses and allow for visitor interaction with the horses. It must be designed to be safe, inclusive and accessible.
• (2) All day during the event, the animals are to be available to the public for informal interaction, and members of the performer/presenter are to be available with the animals for discussion and explanation about the animals and about equine therapy.

Upper Canada Village will have water available for animals, but the performer is responsible for providing feed for their animals.

It is mandatory that performers and presenters who participate in Upper Canada Village’s Horse Lovers’ Weekend as described above, including all members of their group, abide by the CODE OF CONDUCT. Performers and presenters will be required to sign a model release form. It is up to Performers to acquire any appropriate insurance as required for their style of performance for themselves and/or members, livestock, and equipment accompanying their group. The proponent representing the performers/presenters shall ensure that all personnel within the group are trained and qualified in conformance with all applicable regulations, codes, standards and guidelines related to their style of performance/presentation, and that they have proof of necessary health records for any animals being brought on-site (i.e. proof of negative Coggins’ tests for all horses brought to the festival, and proof that horses are in good standing of all other necessary vaccinations). You must provide all safety equipment needed for your program/activities to ensure everyone’s safety, including your group members, animals and our visitors, (i.e. helmets, pads, etc.).

The quote must include any items, material, equipment, etc. required by the performer that they will not be providing.

QUOTE REMUNERATION DETAILS -

Please provide your group’s fee for participating as outlined above. If your group is unable to participate for all three days, please indicate this clearly in the quote.

PLEASE EMAIL YOUR QUOTE UNDER SUBJECT HEADING “HORSE LOVERS’ EQUINE THERAPY AND MINI HORSE QUOTE” NO LATER THAN: July 15th, 2025, TO carli.smelko@parks.on.ca

SUCCESSFUL BIDDERS WILL BE NOTIFIED BY July 29th, 2025, after which a contract will be prepared for signature as final confirmation of participation.

Horse Vaulting Program

QUOTE PERFORMANCE DETAILS –

The St. Lawrence Parks Commission (SLPC) is inviting qualified HORSE VAULTING groups to submit a detailed quote to offer a daily program at Upper Canada Village’s Horse Lovers’ Weekend that teaches skills and lessons about horse vaulting per the schedule below:

For the days of August 30, 31, and September 1:

• (1) Once daily, the performer/presenter must introduce Festival guests to the joys of vaulting through a dynamic performance which will explain and demonstrate different aspects of vaulting and which lasts between 45 and 60 minutes.
• (2) Throughout the day, the performer/presenter must be available for interactive conversations designed to be safe, inclusive and accessible and inline with Equestrian Canada guidelines These activities should allow people access to horses and related equipment, material, etc. so that members of the public can gain a better understanding of vaulting and related activities.

Upper Canada Village will have water available for animals, but the performer is responsible for providing feed for their animals.

It is mandatory that performers and presenters who participate in Upper Canada Village’s Horse Lovers’ Weekend as described above, including all members of their group, abide by the CODE OF CONDUCT. Performers and presenters will be required to sign a model release form. It is up to Performers to acquire any appropriate insurance as required for their style of performance for themselves and/or members, livestock, and equipment accompanying their group. The proponent representing the performers/presenters shall ensure that all personnel within the group are trained and qualified in conformance with all applicable regulations, codes, standards and guidelines related to their style of performance/presentation, and that they have proof of necessary health records for any animals being brought on-site (i.e. proof of negative Coggins’ tests for all horses brought to the festival, and proof that horses are in good standing of all other necessary vaccinations). You must provide all safety equipment needed for your program/activities to ensure everyone’s safety, including your group members, animals and our visitors, (i.e. helmets, pads, etc.).

The quote must include any items, material, equipment, etc. required by the performer that they will not be providing.

QUOTE REMUNERATION DETAILS -

Please provide your group’s fee for participating as outlined above. If your group is unable to participate for all three days, please indicate this clearly in the quote.

PLEASE EMAIL YOUR QUOTE UNDER SUBJECT HEADING “HORSE LOVERS’ VAULTING QUOTE” NO LATER THAN: July 15th, 2025, TO carli.smelko@parks.on.ca

SUCCESSFUL BIDDERS WILL BE NOTIFIED BY July 29th, 2025, after which a contract will be prepared for signature as final confirmation of participation.

Horseback Riding Program

QUOTE PERFORMANCE DETAILS –

The St. Lawrence Parks Commission (SLPC) is inviting qualified HORSEBACK RIDING groups to submit a detailed quote to offer daily horseback riding skills/lessons at Upper Canada Village’s Horse Lovers’ Weekend per the schedule below:

For the days of August 30, 31, and September 1:

• (1) All-day during the event, the performer/presenter introduces Festival guests to the joys of equestrian sport through dynamic activities and lessons designed to be safe, inclusive and accessible. Activities must align with Equestrian Canada’s Rookie Riders program.

Upper Canada Village will have water available for animals, but the performer is responsible for providing feed for their animals.

It is mandatory that performers and presenters who participate in Upper Canada Village’s Horse Lovers’ Weekend as described above, including all members of their group, abide by the CODE OF CONDUCT. Performers and presenters will be required to sign a model release form. It is up to Performers to acquire any appropriate insurance as required for their style of performance for themselves and/or members, livestock, and equipment accompanying their group. The proponent representing the performers/presenters shall ensure that all personnel within the group are trained and qualified in conformance with all applicable regulations, codes, standards and guidelines related to their style of performance/presentation, and that they have proof of necessary health records for any animals being brought on-site (i.e. proof of negative Coggins’ tests for all horses brought to the festival, and proof that horses are in good standing of all other necessary vaccinations). You must provide all safety equipment needed for your program/activities to ensure everyone’s safety, including your group members, animals and our visitors, (i.e. helmets, pads, etc.).

The quote must include any items, material, equipment, etc. required by the performer that they will not be providing.

QUOTE REMUNERATION DETAILS -

Please provide your group’s fee for participating as outlined above. If your group is unable to participate for all three days, please indicate this clearly in the quote.

PLEASE EMAIL YOUR QUOTE UNDER SUBJECT HEADING “HORSE LOVERS’ HORSEBACK RIDING QUOTE” NO LATER THAN: July 15th, 2025, TO carli.smelko@parks.on.ca

SUCCESSFUL BIDDERS WILL BE NOTIFIED BY July 29th, 2025, after which a contract will be prepared for signature as final confirmation of participation.

Six Horse Percheron Hitch Demo & Wagon Rides

QUOTE PERFORMANCE DETAILS –

The St. Lawrence Parks Commission (SLPC) is inviting qualified SIX-HORSE PERCHERON HITCH DEMONSTATION & WAGON RIDE groups to submit a detailed quote to offer daily six-horse Percheron hitch demonstrations and wagon rides at Upper Canada Village’s Horse Lovers’ Weekend per the schedule below:

For the days of August 30, 31, and September 1:

• (1) Every morning, the performer/presenter must offer a 1-hour hitch demonstration with horses in full formal attire, manes rolled, tail bows, forelocks done, formal freight show wagon.
• (2) Every afternoon, the performer/presenter must offer wagons rides in the field over a 3-hour period. Must provide driver, horses, and wagon that can carry multiple visitors at a time.

Upper Canada Village will have water available for animals, but the performer is responsible for providing feed for their animals.

It is mandatory that performers and presenters who participate in Upper Canada Village’s Horse Lovers’ Weekend as described above, including all members of their group, abide by the CODE OF CONDUCT. Performers and presenters will be required to sign a model release form. It is up to Performers to acquire any appropriate insurance as required for their style of performance for themselves and/or members, livestock, and equipment accompanying their group. The proponent representing the performers/presenters shall ensure that all personnel within the group are trained and qualified in conformance with all applicable regulations, codes, standards and guidelines related to their style of performance/presentation, and that they have proof of necessary health records for any animals being brought on-site (i.e. proof of negative Coggins’ tests for all horses brought to the festival, and proof that horses are in good standing of all other necessary vaccinations). You must provide all safety equipment needed for your program/activities to ensure everyone’s safety, including your group members, animals and our visitors, (i.e. helmets, pads, etc.).

The quote must include any items, material, equipment, etc. required by the performer that they will not be providing.

QUOTE REMUNERATION DETAILS -

Please provide your group’s fee for participating as outlined above. If your group is unable to participate for all three days, please indicate this clearly in the quote.

PLEASE EMAIL YOUR QUOTE UNDER SUBJECT HEADING “HORSE LOVERS’ SIX HORSE HITCH QUOTE” NO LATER THAN: July 15th, 2025, TO carli.smelko@parks.on.ca

SUCCESSFUL BIDDERS WILL BE NOTIFIED BY July 29th, 2025, after which a contract will be prepared for signature as final confirmation of participation.

Code of Conduct

1. All members of the presenter/performance group must set up in the space assigned to them by SLPC staff. Under no circumstance may a presenter/performance group set up in a space not assigned or roam the site alone, with other performers/visitors, or with animals.

2. For the health and safety of SLPC guests, staff, livestock, and performers, any livestock attending the event must remain in the assigned performance and holding spaces/areas while the site is open to the public. Livestock must always be in control and at a safe distance from guests (for example, no roaming the site with animals, regardless of if on a lead). Breaking this rule will result in immediate dismissal from the event and any future events held at the St. Lawrence Parks Commission.

3. The Horse Lovers’ Weekend is an outdoor event which runs regardless of weather (see section 5.1 of the Performance Agreement for exceptions). Presenter/performance groups must be on site, set up, and ready for their performances/demonstrations as outlined in Schedule “A”.

4. There will be absolutely no selling of any products without prior written consent from the management of the event.

5. Performers/presenters and their staff should behave in a manner acceptable for a family friendly event. Profanity is unacceptable.

6. While pets are permitted on site for visitors, pets of performers/presenters are not permitted to attend Horse Lovers’ Weekend, unless pre-approved in writing; certain conditions apply.

7. Smoking is not permitted on the Upper Canada Village grounds. (It is allowed in adjacent public parking areas).

8. Performance/presenters are to ensure that garbage is deposited in one of the trash cans on site and not left on the ground in or around their performance area.

9. It is the responsibility for each performer/presenter to acquire any appropriate insurance as required for their style of performance for themselves and/or members, livestock, and equipment accompanying their group. The proponent representing the performers/presenters shall ensure that all personnel within the group are trained and qualified in conformance with all applicable regulations, codes, standards and guidelines related to their style of performance/presentation, and that they have proof of necessary health records for any animals being brought on-site (i.e. proof of negative Coggins’ tests for all horses brought to the festival, and proof that horses are in good standing of all other necessary vaccinations).

10. It is the responsibility for each performer/presenter to provide all safety equipment needed for the program/activities offered, to ensure everyone’s safety, including your group members, animals and SLPC visitors, (i.e. helmets, pads, etc.).

11. All vehicles must be off site and in the designated parking area by 9:00am each day. At the end of each day, vehicles will be permitted onsite only when all guests have left the park, after 5:15 p.m. Performers/presenters must leave the premise once they have completed any required end-of-day tasks or packing up.